Apprentice Administrative Assistant -Lester Aldridge Solicitors

Southampton City Centre • Closing Date: 19/03/2019

Apprentice Administrative Assistant -Lester Aldridge Solicitors

Wage

£9500 a year.
Hours of Work: 37.5 hours per week with one hour lunch break each day.
Total hours per week: 37.50

Vacancy Description

KEY RESPONSIBILITIES:

Sorting daily incoming post for your team, scanning in if necessary
Take telephone calls for the fee earners, dealing constructively with the client, progressing queries where possible, ensuring that full messages are recorded and passed to the fee earner concerned, or referring calls elsewhere when necessary, in accordance with the firm's referral policy.
Check and track recorded/special delivery slips
Team filing as requested by the Team PA ensuring the fee earners' files are kept up-to-date at all times in accordance with the firm’s file management policies
Maintaining files, creating labels
Archiving and deeds scheduling
Photocopying/scanning
Sending outgoing faxes as requested.


OCCASIONAL RESPONSIBILITIES:

Processing dictations and preparing documents/correspondence for multiple fee earners as requested by the Team PA
Organising and arranging for transfer of funds in/out
Assisting other teams to cover when needed due to holidays/absences
Reception cover.

This job description is not exhaustive and is liable to review following discussion with the job holder.  The job holder will be expected to undertake any other reasonable duties as requested.

Skills Required

Good standard of general education, specifically, English Language and Maths.
High standard of knowledge of computer packages, Word, Excel, PowerPoint and Outlook.
Ability to work under pressure to deadline with excellent attention to detail.
Able to prioritise workload and re-schedule as required.
Good standard of general keyboard skills.
Professional and credible, with the ability to act with tact and discretion and to maintain confidentiality are essential. 
Excellent time management.
To be competent at taking instructions both from other members of the support team and direct from fee earners.
Some flexibility regarding working hours is essential to deal with non-routine requirements.

Qualifications

A* to C in English and Maths GCSE.
Some Business Admin Expereince will be beneficial.

Enquiries

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Email: apprenticeships@southampton-city.ac.uk 
Call: 023 8057 7224