St Johns Winchester- Business Admin L3 Apprenticeship

The vacancy code for this apprenticeship is VC00005. Please make sure you fill this in when applying so the recruitment coordinator can ensure you are put forward for the correct vacancy.

Wage:

£12,500 to £14,500 (dependent upon experience)

35 hours a week – Monday to Friday 8.30pm to 4.30pm.

Vacancy description

As a Business Administration Apprentice your role will be to provide professional, business administration, HR, and marketing support for the charity whilst gaining a Business Administration Qualification.

Roles and Responsibilities

• Maintain and populate the Charity’s Sharepoint site, ensuring all documents are correctly stored and updated with correct permissions to relevant staff
• Assist in any marketing, social media and PR activity as required by the Marketing and PR Officer, ensuring all documents meet company’s quality standards and templates
• Assist in administration of the HR recruitment function. Maintain record of applicant status, arrange interviews, and follow up arrangements.
• Monitor and enable timeline to implement strategic plans and ensure all relevant parties are kept fully up to date
• Collate all information, records and images for the Staff Bulletin, and be responsible for the design and maintenance of the document using the appropriate software
• Communicate with relevant members of staff to co-ordinate the drafting of meeting agendas, agree the agenda and circulate
• Work alongside designated management teams on projects and record and document production by taking minutes of meetings if required
• To cover front desk/reception and general administration tasks (e.g post, filing et.) when required
• To provide periodic creative support to the Office Manager and Activities Co-Ordinator in relation to resident social events
• Formulate own ideas and suggestions regarding resident events and initiatives
• To assist with new community fundraising events and promotional work and associated tasks for the Charity
• To support a weekend or evening community event on occasions.
• To assist in the development and execution of the Charity’s PR & Marketing Strategy.
• To create and maintain branded presentations and materials to support PR and fundraising efforts.
• To support the Charity’s social media
• To post content on the Charity’s website and Facebook page, including video content (with support from the PR and Marketing Officer).
• To produce and distribute any leaflets, flyers, newsletters or bulletins etc. as required by the charity and the residents.
• To support and maintain projects e.g. Friends of St John’s.
• Maintain a contacts data base.

Skills Required

• Experience of working in an office environment
• Experience of / ability to develop skills with:MS Suite (Publisher, Powerpoint, Word, Access)Social Media,Excel project manager spreadsheets.
• Preferred:Familiarity with Adobe suite : photoshop, Illustrator, InDesign
• Excellent spoken communication skills
• Excellent written communication skills
• Good Organisational skills
• The ability to pick up the use office of equipment like switchboards, photocopiers and scanners or Able to collaborate with others

Qualifications

A* to C in English and Maths GCSE.
This is a requirement. We cannot accept any applications from students who do not have evidence to support this.