Reception Apprentice

Southampton • Closing Date: 19/06/2017

Level 2 Apprenticeship in Business Administration

Hourly wage - £3.50 

A fantastic opportunity to work as a Reception Apprentice in central Southampton with prospects to progress into Events / Marketing Administration, or alternatively into Facilities / Building Adminstration.

Job Role

You will be the first point of contact for Central Hall through reception and Central Hall events.

The role will involve a variety of administrative duties including:

  • Answering the main telephone and transferring calls where necessary
  • Responding to general queries including dealing with visitors, deliveries and contractors
  • Opening post, date stamping and distributing to staff
  • Assisting the Operations team with filing and administrative tasks including use of company databases and Microsoft Office
  • Recording data on estates and facilities database
  • Booking visits from trade/contractors when needed
  • Signing contractors in and out
  • Signing keys in and out
  • Assisting in the monitoring of the Central Hall parking facilities
  • Recording initial event enquiries
  • Checking availability and booking of rooms (for hire)
  • Proactively chasing deposits and payments from hirers
  • Recording changes in event details and communicating with relevant staff, contractors and hirers
  • Welcoming hirers who are arriving for events, showing them to their room and ensuring that they have everything they need

Skills required

  • Good MS Word skills
  • Good MS Excel skills
  • Database experience
  • Excellent spoken and written English
  • Good telephone manner
  • Knowledge of social media

This role would suit a confident, reliable, highly organised and enthusiastic individual who is happy to get involved with a wide variety of tasks.

You will need to be sympathetic to all faiths and people from a variety of economic backgrounds and situations.

Entry Requirements

5 GCSEs grade D/3 or above (including English and maths)

 

Enquiries

Send In Your CV

Please contact us to register your interest in an Apprenticeship or Traineeship today!

Email: apprenticeships@southampton-city.ac.uk 
Call: 023 8057 7224